Executive Assistant

Department: Executive
Reports To: The President and CEO
Location: Media Matters Headquarters, Washington, D.C.

Job Purpose:

Reporting directly to the President and the CEO, this position has broad responsibility for coordinating and managing the most critical functions of the Office of the Executive. The Assistant to the President and CEO is a "right hand" for both the President and the CEO and is the liaison for both to the organization's staff and many key external individuals and groups.

The Assistant to the President and CEO will need to use excellent judgment and discretion in working with others to ensure that appropriate access to both is maintained and that matters that do not need to be handled by the President and CEO are smoothly and discreetly managed.

Duties and Responsibilities:

The Assistant to the President and CEO will work closely with the President and CEO to manage all aspects of their activities and all activities that emanate from the Office of the President and CEO. The Assistant to the President and CEO will be expected to perform successfully in the following core areas:

Administration of Office of the Executive:

Manage all operations in the Executive office. Ensure appropriate coverage for all aspects of the Executive office at all times, including during staff travel and other absences.

Oversee the duties of the Executive office staff, ensuring that the Executive calendar and heavy travel schedule, speeches, publications, presentations, and correspondence are managed appropriately and that all administrative issues are handled in a timely and professional fashion.

Ensure that information is provided to both Executives in a timely and appropriate manner, and that the organization's critical business and decision-making processes move forward in an effective and orderly way.

Delegate duties as appropriate to ensure all office needs are met and that staff is leveraged.

Proofread, finalize, and compose letters, memos, and all other documents that are generated by the Office of the Executive.

Oversee all aspects of meeting planning and arrangements for any working groups including communication of meeting details and materials, as well as answering inquiries and monitoring RSVP process.

Supervise and coordinate the planning of ad hoc meetings and special events initiated by either the President or the CEO.

Undertake special functions and administrative, program, or research projects for the President or CEO, as assigned.

Relationship Management:

Serve as liaison to external parties who seek to make contact with the President or the CEO.

Handle and direct inquiries that come to the Executive office.

Ensure that key individuals are assisted in every way and that all dealings are prompt and appropriately responsive.

Review and manage requests for speaking engagements and other public appearances.

Act as liaison with staff to organize the timely flow of information and ensure an orderly process for document review and decision-making by the President.

Additional Qualifications:

At least two years of direct relevant prior experience in similar positions or performing similar duties, particularly within in the nonprofit arena. Hill scheduling experience preferred.

Understanding of nonprofit organizations, including knowledge of governance, public policy, Washington political scene, and the news media very desirable.

Professionalism and discretion to represent the Office of the Executive in a professional and diplomatic manner.

Ability to manage multiple priorities, work under pressure and within tight timelines, with strong flexibility to respond to changing environment.

Demonstrated interest and commitment to the organization's work and mission.

Extensive experience and high proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Experience and proficiency navigating and performing searches on the Internet.

Ability to work well independently as well as in group settings.

Solid judgment in handling requests/problems in supervisor's absence, including assessment of level of issue and referral of issue to appropriate source.

Ability to follow through on projects to como others.

Some flexibility in schedule.

Occasional travel.

How To Apply:

To apply, please send your resume and cover letter (including salary requirements) as Word or pdf attachments to: assistant@mediamatters.org

Stimulating, challenging workplace, excellent benefits, and competitive salary provided. We respond to applicants only to schedule an interview or if we require additional information; therefore, no phone calls, please.

Media Matters for America is an Equal Opportunity Employer.